Facilities Coordinator
The Facilities Coordinator will work closely with the remotely located Facilities Manager to support all facilities activities. The incumbent will be the first point of contact for internal and external customers seeking support and information from the Facilities Workplace organization. They will provide administrative support to the Facilities Manager and the Facilities organization, run office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, maintaining office records, and providing general support services for the divisional staff. Additionally, under the supervision of the Facilities Manager, will handle all outside contractors in support of the Facilities Department, including maintaining records and contracts and providing scheduling support.
Essential Job Functions
- Assist in all aspects of project implementation as needed.
- Support the Manager with external contacts as needed.
- Represent the team in inter-departmental meetings to support and facilitate communication and action between departments
- Coordinate all relevant activities, work direction, and support systems.
- Independently maintain and update administrative policies and processes.
- Proactively drives communication and liaises between executives, central teams, and share information and standard methodologies that drive efficiency
- Provide administrative support to the team.
- Assist in onboarding and orienting new Splunkers, including: workspace set-up and new hire welcome, assist in badge application connecting new hires with HRBP in order for new hires to satisfy early questions of their onboarding and employment at Splunk
- Conduct frequent “pulse check” walkthroughs of office to help maintain consistency of (positive) work environment;
- Collaborate with on-site managers to coordinate/host internal and external-facing events within the office space
- Inventory, order, and restock groceries/beverages/and other snacks in office kitchen;
- Inventory, order, and re-stock office supplies; includes stationary, printing supplies, computer/desk/meeting room accessories;
- Ensure general cleanliness in communal spaces, in particularly kitchen, reception, and meeting rooms;
- Occasional paperwork filing and scheduling;
- Encourage and model responsible consumption, composting, recycling, and waste management in office;
- Carry out minor furniture repairs and assembly;
- Cover reception: answer phones, relay messages, courteously greet/sign-in candidates & visitors, supervise all visitors to space;
- Manage catering orders; set up (and clean up) for meetings & events
Experience
3 years + facilities management experience. Have experience supporting large teams (100+) before preferably for a multi national hi tech company.
Skills, Knowledge and Abilities
- Proficient in Microsoft Outlook, Word, Excel, and PowerPoint is required
- Building management and Facility and Maintenance operations.
Demonstrated ability in the following areas:
- Strong communication, presentation and interpersonal skills with the ability to lead time effectively and efficiently in team/inter-team discussions.
- Responsibility for follow-up on actions.
- Excellent written and verbal communication skills – ability to compose effective and accurate correspondence cross-functionally with various parties
- Work independently without regular direct supervision.
- Prior customer service experience.
This is a test line.
About Splunk
Splunk was founded to pursue a disruptive new vision: make machine data accessible, usable and valuable to everyone. Machine data is one of the fastest growing and most complex areas of big data—generated by every component of IT infrastructures, applications, mobile phone location data, website clickstreams, social data, sensors, RFID and much more.
Splunk is focused specifically on the challenges and opportunity of taking massive amounts of machine data, and providing powerful insights from that data. IT insights. Security insights. Business insights. It’s what we call Operational Intelligence.
Since shipping its software in 2006, Splunk now has over 13,000 customers in more than 110 countries around the world. These organizations are using Splunk to harness the power of their machine data to deepen business and customer understanding, mitigate cybersecurity risk, prevent fraud, improve service performance and reduce costs. Innovation is in our DNA – from technology to the way we do business. Splunk is the platform for Operational Intelligence!
Splunk has more than 2,700 global employees, with headquarters in San Francisco, an office in San Jose, CA and regional headquarters in London and Hong Kong.
We’ve built a phenomenal foundation for success with a proven leadership team, highly passionate employees and unique patented software. We invite you to help us continue our drive to define a new industry and become part of an innovative, and disruptive software company.
Benefits & Perks: Wow! This is really cool!
SF Only
Medical, full company paid Dental, Vision and Life Insurance, Flexible Spending and Dependent Care Accounts, Commuter Accounts, Employee Stock Purchase Plan (ESPP), 401(k), 3 weeks of PTO, sick leave, stocked micro kitchens in Splunk offices, catered lunches on Mondays, catered breakfast on Fridays, basketball hoops, ping pong, arcade games, BBQ’s, soccer, “Fun Fridays”.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Non SF
Medical, full company paid Dental, Vision and Life Insurance, Flexible Spending and Dependent Care Accounts, Commuter Accounts, Employee Stock Purchase Plan (ESPP), 401(k), 3 weeks of PTO and sick leave. Our work environments vary by location however we believe in hosting amenities and fun activities to fuel our energy. You may find fully stocked micro kitchens, catered lunches on Mondays and breakfast on Fridays, basketball hoops, ping pong, arcade games, BBQ’s, soccer and “Fun Fridays”.
This isn’t a job – it’s a life changer – are you ready?
Individuals seeking employment at Splunk are considered without regards to race, religion, color, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, marital status, age, physical or mental disability or medical condition (except where physical fitness is a valid occupational qualification), genetic information, veteran status, or any other consideration made unlawful by federal, state or local laws. Click here to review the US Department of Labor’s EEO is The Law notice. Please click here to review Splunk’s Affirmative Action Policy Statement.
Splunk does not discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Please click here to review Splunk’s Pay Transparency Nondiscrimination Provision.
Splunk is also committed to providing access to all individuals who are seeking information from our website. Any individual using assistive technology (such as a screen reader, Braille reader, etc.) who experiences difficulty accessing information on any part of Splunk’s website should send comments to [email protected]. Please include the nature of the accessibility problem and your e-mail or contact address. If the accessibility problem involves a particular page, the message should include the URL of that page.Splunk doesn't accept unsolicited agency resumes and won't pay fees to any third-party agency or firm that doesn't have a signed agreement with Splunk.
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